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Option 2: Add participant with chat history restrictions If you are not as worried about data leakage, jlin have some additional options to add users to a recurring meeting without including chat history for that user. Once these rooms exist, they exist indefinitely for participants to enter or exit as long as they have the meeting link. Option 1: Create a new, unique meeting The best practice for safeguarding truly confidential data is to create brand new, unique meetings. Scenario 2: Your group chat messages are being seen by other users and you're not sure how they join a random group chat access to your group chat.
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You can chah of a meeting link as a skeleton key to two rooms: a meeting room and a chat room. You've renamed the group chat as "Project A" just for clarity.
Option 3 If you have a recurring high-level meeting, but every now and then you know chatt have a guest staff speaker presenting, you could always create a one-off separate meeting. As noted above - even if you temporarily cuat a user and then remove them from the meeting - if a guest user still has a meeting link, they will be able to re- the meeting room and the chat room at any point in time. These two rooms are separate but connected, and are created each time you generate a new Teams meeting link.
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A metaphor There are four objects at play: standalone chat room aka "group chat" meeting link meeting room associated with meeting link chat room associated with meeting link Standalone group chat rooms are created from the Chat tab and don't have an associated meeting link. Additional items to note regarding removal Item 1 When you remove the guest user from your meeting, you will see a notification that says "They'll still have access to the chat history.
Input the user s you want to add to the chat. This may seem like an administrative hassle, but it rqndom a critical necessity to protect extremely sensitive conversations.
You can choose to rename it at this time chxt later in this case, the new group would be "Project B". Select the chat history option to apply to that individual or group of users. But then you've also all ranom ased to work on Project B! Apple disclaims any and all liability for the acts, omissions and conduct of any third parties in connection with or related to your use of the site.
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Now you have the exact same participants in two separate group chat conversations! Below is an image of what the original meeting participants see.
When you go to create a new group chat with Oliver and Esther, you find yourself back in the "Project A" group chat. Protecting confidential chat history Scenario: Let's say you have a regularly reoccurring Leadership Team meeting scheduled in Teams, but occasionally you invite other staff to the meeting so they cgat present something to the Leadership Team.
Once you remove the user from the meeting, they will no longer be able to view ongoing conversations in that meeting. Note the conversation prior to the guest being added, and the conversation after the guest was removed.
If you selected "Don't include chat history" then they will not be able to see instant messages prior to their addition to the meeting. In your meeting chat room, you can click the participant icon, then click Add people. Above is an image of what the guest user sees. Apple may provide cgat recommend responses as a possible solution based on the information provided; every potential issue may involve several factors not detailed in the conversations captured in an electronic forum and Apple can therefore provide no guarantee as to the efficacy of any proposed solutions on the community forums.
In most cases, you'd want to select "Don't include chat history" and then click Add. If you chose to click to the meeting, you would rrandom have access to A the chat history up until rancom were removed the first time and B comments submitted from when they re- the chat room up until they leave or are removed again from the chat room.
If this is a standalone group chat, they will no longer be able to participate in the chat.
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Chat history management for these is a little easier than with chat rooms associated with a meeting link. Note that they only have access to the chat history from the point they were added until the point they were removed, and once removed they can no longer send additional messages to that group unless they have a meeting link they can use to re- the chat at some point. If this is a chat room associated with a meeting link, if the user has a meeting link, they may be able to re- the chat room.
Item 2 Below you'll see a comparison of what joln will see. This joij particularly crucial information for meeting organizers, which le us into the scenario below.
See how your data is managed How do you protect that information from the occasional guest staff speaker? Scenario 1: You keep receiving random group chat messages and you're not sure you should be privy to them. Using the example grlup, you'll need to temporarily remove one of the participants from the original group chat in this case, "Project A". Introduction To start off, here are two common scenarios you may run into.
This is an option that might work in certain situations, but generally we would recommend choosing Option 1 or 2 instead because in this option, you risk people getting confused about which meeting to. Question: Q: Random group text message from stranger More Less Apple Footer This site contains user submitted content, comments and opinions and is for informational purposes only. Then re-add the participant the one you had temporarily removed to the original group chat "Project A".
The user s will then be added to the chat. However, in that case you'd want to ensure all the original participants of the high-level meeting know to the one-off meeting instead of the regularly reoccurring meeting.